AI elucidates Okta Workflows' function in automating identity management: it empowers companies to streamline processes, seamlessly integrate user identification and permissions across various systems, and ensure secure access to digital resources.
In a groundbreaking development, Max Katz, Staff Developer Advocate for Okta Workflows, has unveiled an innovative flow that leverages AI tools to automatically generate descriptions of Okta Workflows flows. This was detailed in Katz's July 2025 blog post.
The flow, designed to simplify complex automation, analyses the components and logic of an Okta Workflows flow. It then employs advanced AI models such as ChatGPT, Google's Gemini, and Anthropic's Claude to produce a readable, explanatory summary of its function.
The flow collects relevant data about the Workflows flow's steps, connections, and purpose within Okta's automation environment. This data is sent to the AI language models, which interpret the technical workflow into natural language descriptions. The AI-generated descriptions help users understand complex Okta Workflows by providing concise, human-readable summaries.
This approach not only makes managing and documenting automation easier but also makes it more accessible to non-technical stakeholders. By automating the process of explaining workflows, Katz's flow showcases how AI integrations within Okta Workflows can enhance workflow transparency and improve user experience.
For beginners, the Okta Workflows Getting Started page provides resources to help navigate the platform. Okta Learning offers training, and videos are available for a more interactive learning experience. The #our website-workflows channel on the MacAdmins Slack is a community hub for learning and sharing ideas.
The flow demonstrated in the blog post is designed to notify when a user is created in Okta. It triggers on the Okta-User Created event, with the Gmail-Send Email card sending an email about the new user in the flow. The Text-Compose card creates a message with information about the user, and the Slack-Send Message to Channel card sends the same message to a Slack channel.
The flow can be exported by exiting the builder and clicking ⚙ > Export. Users can also upload the flow file to Gemini, where a prompt can be entered to describe what the Okta Workflows flow does. Gemini can generate a response describing the flow in plain English.
Questions can be asked during community office hours, posted on the community forum, or emailed. Max Katz, who has previously led developer advocacy teams at IBM and Appery, regularly writes on his personal blog (http://maxkatz.net) and can be followed for updates on his work and future developments in Okta Workflows.
[1] Max Katz, "Automating Workflow Documentation with AI," Max Katz's Blog, July 2025, https://www.maxkatz.net/blog/automating-workflow-documentation-with-ai/
- In the future, as more AI technology, such as ChatGPT, Google's Gemini, and Anthropic's Claude, are integrated into Okta Workflows, they could potentially be used to not only generate descriptions of complex workflows but also automate the process of explaining other aspects of the identity cloud technology.
- The innovative flow unveiled by Max Katz, Staff Developer Advocate for Okta Workflows, not only employs advanced AI models for explaining the function of workflows but also sends data about the Workflows flow's steps, connections, and purpose to these models to ensure accurate and comprehensive descriptions.
